Introduction
Turner Surety & Insurance Brokerage, Inc. (“TSIB”) operates tsibinc.com. It is TSIB’s policy to respect your privacy regarding any information we may collect. This Privacy Policy (“Policy”) sets out the principles governing TSIB’s use and protection of personal data.
This Policy is effective as of 10/1/2020 (the “Effective Date”).
Privacy Notice Changes
This Policy will be reviewed and updated, if required, at a minimum of every 12 months.
TSIB encourages visitors to frequently check this page for any changes to its Privacy Notice. If we make changes, we will revise the Effective Date at the top of this statement, and we may provide additional notice such as on the TSIB website homepage, or via the email address we have on file for you.
- What We Collect and How We Use the Personal Information
- How We Share the Information
- How We Store Your Information
- Your Data Protection Rights
- California Consumers: Data Subject Rights Under the California Consumer Privacy Act
- How to Submit a Data Subject Rights Request
- How We Will Respond to Your Data Subject Rights Request
- The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
- Cookies
- How to Contact Us
What We Collect and How We Use the Personal Information
TSIB may collect Personal Data in the course of our normal business activities, as detailed below.
TSIB collects, uses, stores and processes Personal Data, which is data that identifies, relates to, describes, or can reasonably be associated with a particular person. For all data subjects, this can include:
- Identifiers: Identifying information including name, postal or e-mail address, phone or fax number, Social Security numbers, driver’s license numbers, and biometric information.
- Personal Information: names, signatures, Social Security numbers, addresses, government identification documents, financial information such as bank account, credit or debit card information, health insurance information, and education information.
- Business contact information including job title, department and name of organization, business address, e-mail address, and mobile telephone number.
- Usernames and passwords used to access internal TSIB network resources.
- Website visitor activity including IP address, the identity of the Internet service provider, the name and version of the operating system, the name and version of the browser, the date and time of the visit, and the pages visited. This data may be aggregated such that the individual identities have been removed.
- Biometric information: genetic, physiological, behavioral, biological characteristics, activity patterns, fingerprints, eye scans, health or exercise data.
- Geolocation information: physical location, movements, and mobile device unique identifier.
- Financial information including financial account information used for payment purposes and/or information that may be contained in a consumer report, and bank account information.
- Contact information for referrals.
- Employment information: employment history, employee number, performance appraisals, salary and benefits, healthcare information, and emergency contact information.
- Protected class information: age, race, color, national origin, citizenship, religion or creed, marital status, disability information, sex, genetic information, and military or veteran status.
Children
TSIB’s services are not directed to persons under 13 years of age. We do not knowingly collect personal information from children under 13. If a parent or guardian becomes aware that their child has provided us with personal information without the parent’s consent, they should contact us at [email protected]. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete the information from our records.
How We Collect Information
- When you visit our website, we may collect information about your visit.
- Directly from clients, contractors, sub-contractors, vendors, employees, and job applicants.
- From third parties including contractors, sub-contractors, government agencies.
Why We Collect It
We collect personal information to conduct our business activities. TSIB collects only the minimum amount of personal data required to fulfill these activities. These activities include:
- Executing business activities, including completing our services.
- Conducting marketing and promotional activities, including responding to inquiries about TSIB products or services, providing offers and information (as permitted by law) about products, services, or events offered by TSIB.
- Improving the functionality, security, and usability of TSIB’s website.
- Security, including monitoring log-in portals for access, validating identity, and preventing fraud.
- Fulfilling a legal or contractual obligation.
- Managing employee relationships, including the administration of benefits.
- Processing job applications, including background investigations.
- Validating identity for security to allow access to TSIB premises.
- Complying with applicable laws or regulations.
TSIB will not use the personal data it collects for purposes other than those described above without notifying data subjects identified by the data.
How We Store Your Information
TSIB takes the responsibility of keeping your information secure.
Storage
The security measures TSIB uses vary based on the sensitivity of the personal information we collect, process, and store, and the current state of technology. We also take measures to ensure service providers that process personal data on our behalf also have appropriate security measures.
Retention
TSIB retains Personal Data in accordance with its Document Retention Policy unless a longer retention period is required or not prohibited by applicable law.
If you have consented to the processing of your Personal Data (“opt-in”), TSIB will retain and process your Personal Data until you withdraw your consent (“opt-out”), unless the Personal Data must be kept for applicable legal, government authority administrative or regulatory purposes.
If TSIB has not received your opt-in, TSIB will delete your Personal Data once the purpose of the collection and processing of such Personal Data has been fulfilled and the adequate duration for documentation and backup storage of such Personal Data has lapsed.
Disposal
Data is securely destroyed or disposed once it is no longer necessary to retain the data.
Security
TSIB has in place security policies that are intended to ensure the security and integrity of all Personal Data. TSIB has appropriate technical and organizational measures in place to protect against unauthorized or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data held or processed by TSIB. If TSIB forwards Personal Data to any third party, TSIB requires that those third parties have appropriate technical and organizational measures in place to comply with this Privacy Policy and applicable laws.
Your Data Protection Rights
You have certain rights for the collection, use, or dissemination of your Personal Data to the extent required by law as applicable to TSIB and your data.
Your Individual Data Subject Rights
Right to Request Access to Data
You have the right to ask for copies of your Personal Data.
Right to Correction
You have the right to request correction of your Personal Data.
Right to Deletion
You have the right to request that we delete your Personal Data.
Right to Opt-out of Communications
You have the right to opt-out from marketing communications. We provide an unsubscribe link in certain marketing communications. You may also request to opt-out of marketing communications via the data subject rights request process.
California Consumers: Data Subject Rights under the California Consumer Privacy Act (CCPA)
The California Consumer Privacy Act of 2018 provides California consumers (California residents) with specific rights regarding their personal information. If you are a California resident, you have the rights under data protection law which are explained here.
How to Submit a Data Subject Rights Request
You may exercise your data subject rights using any of the following methods:
Emailing [email protected].
Calling our toll-free number at (855) 214-7481.
Mailing the request to the Privacy Officer at TSIB, 250 Pehle Avenue, Suite 311, Saddle Brook, New Jersey 07663.
We will verify your identity prior to completing these requests. Please provide sufficient information in your request for us to be able to reasonably locate our records about you and what actions you are requesting we take with regards to your data.
How We Will Respond to Your Data Subject Rights Request
TSIB will respond as described below.
TSIB will deliver the required information within thirty (30) days of a verifiable request, and you will receive notification if TSIB will need an additional thirty (30) days to respond.
TSIB will provide response to requests for access to data in a written, readily usable format for data portability and free of charge to the consumer after TSIB receives a valid request.
You will receive your requested information either by your account, electronically, or via mail.
TSIB will not provide you with specific pieces of personal information if the disclosure would create a substantial, and reasonable risk to the security of the personal information, your account with the business, or the security of TSIB’s systems or networks.
TSIB will notify you when data has been deleted.
There may be circumstances where TSIB must deny your verified request because of a conflict with state law, federal law, government authority rules and regulations or an exception to applicable privacy laws. If TSIB must deny a request accordingly, you will be informed and given the basis for the denial. If the request is denied in part, TSIB will disclose only the part of your request which has not been denied.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
HIPAA provides guidelines with respect to the use and handling of Protected Health Information (PHI) and electronic Protected Health Information (ePHI).
TSIB’s process and procedures regarding the use and handling of PHI and ePHI are compliant with HIPAA.
Cookies
How to Contact Us
If you have any concerns or questions about anything in this Privacy Notice, please get in touch with us.
This website is owned and operated by TSIB.
We are registered in the State of New Jersey.
Our principal place of business is:
Turner Surety & Insurance Brokerage, Inc.
250 Pehle Avenue, Suite 311
Saddle Brook, NJ 07663
Chief Privacy Officer contact information:
By email at: [email protected]
By telephone toll-free at: (855) 214-7481
You can also contact us:
By regular mail, at:
Privacy Office
Turner Surety & Insurance Brokerage, Inc.
250 Pehle Avenue, Suite 311
Saddle Brook, NJ 07663